Club By-Laws

Article I

Section 1 – Name

The name of this organization shall be the Gator Wrestling Club, a non-profit organization.

Section 2 – Purpose

The purpose of this organization shall be to encourage community support of the wrestling program for the Gator wrestlers and to further stimulate spirit within the community to rally support of the athletes.

This organization is organized and operated exclusively for charitable purposes under Section 501 (c) (3) of the Internal Revenue Code. In the event of dissolution of this organization, any assest left over will go to public charities under Section 501 (c) (3) of the Internal Revenue Code.

Gator Wrestling Club Tax ID #20-0106828.

Article II

Section 1 – Membership Class

There shall be two classes of membership:

Active Members – Those wishing to actively participate in fundraising and supportive activities undertaken by the organization.

Associate Members – Those wishing to lend their name and support to the activities undertaken by the organization, but not willing or able to participate in these activities.

Section 2 – Eligibility of Membership

Membership is open to all parents/guardians of a current Gator wrestler.

Section 3 – Member Conduct

Every participant shall adhere to the Coach/Parent Code of Conduct when attending practice, dual or tournament otherwise dismissal from the Club/Board.

Section 4 – Application

Every participant shall have the necessary information on file regarding the parent/guardian information.

Section 5 – Termination of Membership

A membership shall terminate March 30th of each year. Membership shall be non-refundable. The Board of Directors reserves the right to terminate or refuse any member without cause.

Section 6 – Membership Book

The organization shall keep in written form or in any form capable of being downloaded into written form, a membership book containing the name and addresses of each member. The membership book shall be retained and maintained by the Secretary.

Section 7 – Voting Rights

The general membership shall vote annually on the slate of officers and Board of Directors. Each member in good standing shall have one vote. Votes may be taken by voice, show of hands or by ballot. The Board of Directors shall vote on all issues pertaining to Club activities. Via email votes by the Board of Directors are allowed. This email vote will be taken by the Secretary.

Section 8 – Liabilities of Members

No person who is now, or later becomes a member of this Organization shall be personally liable to its creditors or any indebtedness or liability, and any and all creditors of this Organization shall look only to the assets of the Organization for payment.

Section 9 – Liabilities of the Organization

The Organization shall not be liable to any creditor for any indebtedness or liability of a person who is now or later becomes a member of the Organization and any and all creditors of any member shall look only to the assets of the member for payment.

Section 10 – Distribution of Funds

A completed request form must be submitted, voted on and approved by the Board of Directors before any money is disbursed. This process must be completed prior to placing an order for supplies, awards, etc. It is required to have two (2) signatures for disbursements of funds. If two (2) Board Members sign a check the disbursement can be authorized not to exceed $500.00 with documentation. The Program Director is the principal account signer to the Gator Wrestling Club checking account. The Club President and Club Treasurer will be added to the signature cards once they take their appointed administrative positions.

Section 11 – Number

There shall be no set number of members for this organization.

Section 12 – Political Limitations

No substantial part of the activities of the organization shall consist of carrying on propaganda or otherwise attempting to influence legislation and the organization shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office.

Article III

Section 1 – Montly Meetings

A monthly meeting of all members shall be held at least once a month during the wrestling season. Unless otherwise agreed upon to hold or cancel meetings.

Section 2 – Regular Meetings

Regular meetings of the Board of Directors shall be held at least quarterly.

Section 3 – Place of Meeting

Regular meetings of the Board of Directors of this Organization shall be held at any place that has been designated by consent of all members of the Board.

Section 4 – Attendance of Meetings

Attendance by all Board Members is expected at each regular or special meeting during the regular season.

Section 5 – Special Meetings

Special meetings of the Board of Directors for any purpose or purposes may be called at any time by the President or any two (2) Board Members. Written or oral notice of the time and place of special meetings shall be delivered personally to each director or sent to each director by email or by other form of written communication, email to him or her at his or her address as it is shown on the records of the Organization. Transactions at any special meetings of the Board of Directors shall have the same legal effect as transactions undertaken at a regularly scheduled meeting so long as quorum is present.

Section 6 – Notice of Meetings

Notice of each regular or special meeting shall be given to each active Board of Director member entitled to vote at the meeting. Such notice shall be given either personally or by via email to such member at the address listed on the books of the Organizaton. Notices shall be sent no less that five (5) days prior to the meetings, and shall state the place, day, hour and general nature of business to be discussed.

Section 7 – Meeting Transaction (Minutes)

The minutes of all official meetings will be recorded, approved and made available to the membership and appropriate school officials.

Section 8 – Quorum

The presence of any five Board Members which consist of at least two (2) officers entitled to cast a vote shall constitute a quorum for transaction of business by the membership. The President or Vice-President must be present at this meeting.

Article IV

Section 1 – Number of Directors

The number of directors of the organization shall be five (5) * the first year established there will be a four (4) person board as follows:

Officers – President, Vice-President (Optional), Secretary, Treasurer. In future years the past President shall also be an officer which is Optional. To avoid any conflict of interest, a coach or coach’s spouse or significant other may not be a candidate for an Officer position.

General Membership – Three (3) general members may be elected to the Board of Directors.

Section 2 – Election of Board of Directors

Nominations for vacant Board of Directors will be accepted in March of each year. Vote by a show of hands in which the Secretary of the organization shall count. The candidates for vacancies receiving the majority votes by members present shall be elected. New Board Members will begin their term of office on September 1 of each year.

Section 3 – Terms

Members of the Board of Directors will serve a one (1) year term with the exception of the President. The President shall become the fifth Board Member being the immediate Past President.

Article V

Section 1 – Officers

The five (5) officers of this Organization shall be President, Vice-President, Secretary, Treasurer and Past President (Optional). Each officer shall be elected by the membership to one (1) year term, except in the case of the President. New officers will be seated on September 1 of each year.

Section 2 – Vacancies

A vacancy in any office because of death, resignation, removal, disqualification or otherwise, shall be filled immediately by the Board of Directors. Upon notification a special meeting will be held to elect new officers needed.

Section 3 – Duties of the President

Subject to the control of the Board of Directors, the President shall have general supervision, direction and control of the business and affairs of the Organization. He or she shall preside at all meetings of the members and directors and shall have such powers and duties as my be prescribed from time to time by the directors or the general membership.

Section 4 – Duties of the Vice-President

In the absence or disability of the President, the Vice-President shall perform all the duties of the President and in so acting, shall have all powers of the President. The Vice-President shall have such powers and perform such other duties as may be prescribed from time to time by the Board of Directors.

Section 5 – Duties of the Secretary and Treasurer

The Secretary and Treasurer shall keep a full and complete record of the preceedings of the Board of Directors; shall make service of such notices as may be necessary or proper, shall supervise the keeping of the records of the Organization; shall direct the receipt and safekeeping of all funds of the Organization; shall deposit them in the bank or banks that may be designated by the Board of Directors and its voting membership; shall pay out funds only on checks of the Organization signed by any two (2) Board Members designated by the Board of Directors.

Article VI

Section 1 – Committees

The Board of Directors may appoint committees as necessary to perform the work of the Organization.

Article VII

Section 1 – Amendments of By-Laws

These By-Laws may be amended or replaced and new By-Laws adopted by a 2/3 majority vote of members present at any General Meeting of the Organization.


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